DFARS 252.245-7003 Contractor Property Management System Administration. Basic (Jan 2024) (Current)

As prescribed in 245.107(3), use the clause at 252.245-7003, Contractor Property Management System Administration, in solicitations and contracts containing the clause at FAR 52.245-1, Government Property.


      (a)  Definitions.  As used in this clause—

“Acceptable property management system” means a property system that complies with the system criteria in paragraph (c) of this clause.

“Property management system” means the Contractor’s system or systems for managing and controlling Government property.

“Significant deficiency” means a shortcoming in the system that materially affects the ability of officials of the Department of Defense to rely upon information produced by the system that is needed for management purposes.

      (b)  General.  The Contractor shall establish and maintain an acceptable property management system. Failure to maintain an acceptable property management system, as defined in this clause, may result in disapproval of the system by the Contracting Officer and/or withholding of payments.

      (c)  System criteria.  The Contractor’s property management system shall be in accordance with paragraph (f) of the contract clause at Federal Acquisition Regulation 52.245-1.

      (d)  Significant deficiencies.  (1)  The Contracting Officer will provide an initial determination to the Contractor, in writing, of any significant deficiencies. The initial determination will describe the deficiency in sufficient detail to allow the Contractor to understand the deficiency.

              (2)  The Contractor shall respond within 30 days to a written initial determination from the Contracting Officer that identifies significant deficiencies in the Contractor's property management system. If the Contractor disagrees with the initial determination, the Contractor shall state, in writing, its rationale for disagreeing.

              (3)  The Contracting Officer will evaluate the Contractor's response and notify the Contractor, in writing, of the Contracting Officer’s final determination concerning—

                    (i)  Remaining significant deficiencies;

                    (ii)  The adequacy of any proposed or completed corrective action; and

                    (iii)  System disapproval, if the Contracting Officer determines that one or more significant deficiencies remain.

      (e)  If the Contractor receives the Contracting Officer’s final determination of significant deficiencies, the Contractor shall, within 45 days of receipt of the final determination, either correct the significant deficiencies or submit an acceptable corrective action plan showing milestones and actions to eliminate the significant deficiencies.

      (f)  Withholding payments.  If the Contracting Officer makes a final determination to disapprove the Contractor’s property management system, and the contract includes the clause at 252.242-7005, Contractor Business Systems, the Contracting Officer will withhold payments in accordance with that clause.

(End of clause)


Subcontractor ✖ 
⚠ =52.245-1 Basic

52.245-1 Government Property.

52.245-2 Government Property Installation Operation Services.

52.245-9 Use and Charges.

52.247-55 F.o.b. Point for Delivery of Government-Furnished Property.

252.208-7000 Intent to Furnish Precious Metals as Government-Furnished Material.

252.217-7002 Offering Property for Exchange.

252.217-7006 Title.

252.223-7007 Safeguarding Sensitive Conventional Arms, Ammunition, and Explosives.

252.237-7018 Special Definitions of Government Property.

252.245-7000 Government-Furnished Mapping, Charting, and Geodesy Property.

252.245-7005 Management and Reporting of Government Property.

1852.245-71 Installation-accountable Government Property.

1852.245-70 Contractor requests for Government-provided property.

1852.245-72 Liability for Government property furnished for repair or other services.

1852.245-73 Financial reporting of NASA property in the custody of contractors.

1852.245-74 Identification and marking of Government equipment.

1852.245-75 Property management changes.

1852.245-76 List of Government property furnished pursuant to FAR 52.245–1.

1852.245-77 List of Government property furnished pursuant to FAR 52.245–2.

1852.245-78 Physical inventory of capital personal property

1852.245-79 Records and disposition reports for Government property with potential historic or significant real value.

1852.245-80 Government property management information.

1852.245-81 List of available Government property.

1852.245-82 Occupancy management requirements.

1852.245-83 Real property management requirements.

652.245-70 Status of Property Management System.

652.245-71 Special Reports of Government Property.

752.245-70 Government property-USAID reporting requirements.

752.245-71 Title to and care of property.

952.245-5 Government property (cost-reimbursement, time-and-materials, or labor-hour contracts.)

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