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DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions. Basic (May 2013)

As prescribed in 232.7004(b), use the clause at 252.232-7006, Wide Area WorkFlow Payment Instructions, in solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items, when 252.232-7003 is used and neither 232.7003(b) nor (c) apply. See PGI 232.7004 (DFARS/PGI view) for instructions on completing the clause.

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

      (a)  Definitions.  As used in this clause—

      “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

      “Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

      “Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

      (b)  Electronic invoicing.  The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

      (c)  WAWF access.  To access WAWF, the Contractor shall—

              (1)  Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

              (2)  Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

      (d)  WAWF training.  The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

      (e)  WAWF methods of document submission.  Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

      (f)  WAWF payment instructions.  The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

              (1)  Document type.  The Contractor shall use the following document type(s).

              ___________________________________________________________

              (Contracting Officer: Insert applicable document type(s).
              Note: If a “Combo” document type is identified but not supportable by the
              Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report”
              (stand-alone) document type may be used instead.)

              (2)  Inspection/acceptance location.  The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

              ___________________________________________________________

              (Contracting Officer: Insert inspection and acceptance locations or “Not applicable.”)

              (3)  Document routing.  The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

                                                                                 Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

 

Issue By DoDAAC

 

Admin DoDAAC

 

Inspect By DoDAAC

 

Ship To Code

 

Ship From Code

 

Mark For Code

 

Service Approver (DoDAAC)

 

Service Acceptor (DoDAAC)

 

Accept at Other DoDAAC

 

LPO DoDAAC

 

DCAA Auditor DoDAAC

 

Other DoDAAC(s)

 

                            (*Contracting Officer: Insert applicable DoDAAC information or “See schedule”
                            if multiple ship to/acceptance locations apply, or “Not applicable.”)

              (4)  Payment request and supporting documentation.  The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

              (5)  WAWF email notifications.  The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

              ___________________________________________________________

              ___________________________________________________________

              (Contracting Officer: Insert applicable email addresses or “Not applicable.”)

      (g)  WAWF point of contact.

              (1)  The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

              ___________________________________________________________

              (Contracting Officer: Insert applicable information or “Not applicable.”)

              (2)  For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

NONE
Subcontractor ✖   DFARS 212.301 

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